Application Process for PhD studies
Admission requirements for different programmes
Admission requirements vary by faculty and/or by a PhD programme and may include an interview, an entrance examination, a doctoral thesis project , etc.
For programme-specific admission requirements, please see information provided at PhD Programmes.
Documents to Be Submitted
- Submit the online application available below. You will receive an applicant code, which gives access to your account to track your application status. You will be asked to upload the electronic copies of all the required documents to your online application (including CV and doctoral thesis project) . Online application must be submitted by June 1, 2017.
- Mail the signed application (do not send any documents by e-mail!) with all the required documents to: International Student Service, University of Tartu, Ülikooli 18, Tartu 50090, ESTONIA. Please make sure that application package arrives to Tartu by June 2, 2017 at the latest. So please mail your documents right after submitting them electronically!
List of documents to be submitted:
- official copy of the diploma and diploma supplement (transcript / mark sheet) of the preceding study levels (both bachelor's and master's) in the original language*;
- official translation of the diplomas and diploma supplements into English;
- curriculum vitae (relevant form CV);
- copy of the passport page stating the applicant´s personal particulars;
- Doctoral Thesis Project - if required by the programme you are applying to.
* All copies of educational documents (diplomas and diploma supplements/academic transcripts) must be officially certified: bear an original seal and a signature of an authorized official of the issuing school/university. Copies of education documents can also be certified with an Apostille. Some country-specific requirements also specify the way documents must be certifed.
NB! Applicants graduating in 2017 and having their diplomas issued later than application deadlines (in July, for example), please send an application form and the most recent official Transcript of Records by the required deadline. Applicants are required to send a document, issued by their home institution, which indicates the expected date/period of graduation. Please inform the International Student Service when the diploma will be awarded.
Admission Interview via Skype
If there is an entrance interview required for admission, it might take place via Skype and a candidate is not expected to show up for an interview in person. Applicants will be informed of their exam date(s) and time(s) by the respective faculty. The candidates have to be aware of the procedure practiced for Skype interviews at UT. UT uses free Skype software to conduct the video call. For information about the use of Skype, see https://support.skype.com/en/. The interviewee must create a Skype account for themselves.
The applicant needs the following solutions for the interview via Skype
- A computer or smart device with the Skype software installed in it. In addition, the computer or smart device must have a web camera, earphones and microphone (built-in or separate). As the applicant must be visually identified at the interview, the use of the web camera is mandatory, not recommended.
- The internet connection with a speed of at least 1 Mb/s (upload/download) is recommended for the video call.
At the Skype interview:
- the applicant must have an identity document;
- the applicant has to ensure that the room where they stay is free from other persons or background noise;
- the applicant must take into account that they are not allowed to save the interview.
Selection and Notification of Admission
If your doctoral programme requires an interview or entrance exam your application package will be reviewed and you will be notified and invited for exam/interview. If you are admitted, an admission letter will be sent to you by e-mail. The admission results for doctoral programmes will be announced early July.
Prior to Arrival
- If your citizenship requires you to apply for a visa or residence permit before arrival to Estonia, please do so immediately at the Estonian consulate closest to you right after receiving your admission letter.
- Book your accommodation. Information about accommodation will be included to your admission letter.
- Plan getting to Tartu before the beginning of the semester and take advantage of the Orientation Course provided by International Student Service to all new international students. The dates will be sent to you by e-mail once you are admitted.
Upon arrival to Tartu, all international students must bring the original education documents of their Bachelor's and Master's (or equivalent) degrees to International Student Service. Documents must reach International Student Service within the first week after arrival to Tartu.
Soon after arrival you will be asked, by your supervisor, to sign a PhD Study Agreement and PhD Individual Study Plan. These are also signed by your supervisor and the University of Tartu. Your supervisor will also advise you on financial matters, if not, please ask for additional information.