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Contacts of UT units

Faculty of Arts and Humanities
Faculty phone: 
(+372) 737 5341
Faculty address: 
Jakobi 2 - 116-121, 51014, Tartu
  • Institute of History and Archaeology
    Faculty phone: 
    (+372) 737 5651
    Faculty address: 
    Jakobi 2, 51003, Tartu
  • Institute of Estonian and General Linguistics
    Faculty phone: 
    (+372) 737 5221
    Faculty address: 
    Jakobi 2, 51014, Tartu
  • Institute of Philosophy and Semiotics
    Faculty phone: 
    (+372) 737 5314
    Faculty address: 
    Jakobi 2, III, rooms 309-352, 51014, Tartu
  • Institute of Cultural Research and Arts
    Faculty phone: 
    (+372) 737 5223
    Faculty address: 
    Ülikooli 16, 51003, Tartu
  • School of Theology and Religious Studies
    Faculty phone: 
    (+372) 737 5301
    Faculty address: 
    Ülikooli 18-310, 50090, Tartu
  • College of Foreign Languages and Cultures
    Faculty address: 
    Lossi 3, 51003, Tartu
  • Viljandi Culture Academy
    Faculty phone: 
    (+372) 435 5232
    Faculty address: 
    Posti 1, 71004, Viljandi
Faculty of Social Sciences
Faculty phone: 
(+372) 737 5957
Faculty address: 
Lossi 36, 51003, Tartu
  • Institute of Education
    Faculty phone: 
    (+372) 737 6440
    Faculty address: 
    Salme 1a, room 29, 50103, Tartu
  • Johan Skytte Institute of Political Studies
  • School of Economics and Business Administration
    Faculty phone: 
    (+372) 737 6310
    Faculty address: 
    Narva mnt 4-A315, 51009, Tartu
  • Institute of Psychology
    Faculty phone: 
    (+372) 737 5902
    Faculty address: 
    Näituse 2, 50409, Tartu
  • School of Law
    Faculty phone: 
    (+372) 737 5390
    Faculty address: 
    Näituse 20, 50409, Tartu
  • Institute of Social Studies
    Faculty phone: 
    (+372) 737 5188
    Faculty address: 
    Lossi 36, 51003, Tartu
  • Narva College
    Faculty phone: 
    (+372) 740 1900
    Faculty address: 
    Raekoja plats 2, 20307, Narva
  • Pärnu College
    Faculty phone: 
    (+372) 445 0520
    Faculty address: 
    Ringi 35, 80010, Pärnu
Faculty of Medicine
Faculty phone: 
(+372) 737 5326
Faculty address: 
Ravila 19, 50411, Tartu
  • Institute of Biomedicine and Translational Medicine
    Faculty phone: 
    +(372) 737 4210
    Faculty address: 
    Biomeedikum, Ravila 19, 50411, Tartu
  • Institute of Pharmacy
    Faculty phone: 
    (+372) 737 5286
    Faculty address: 
    Nooruse 1, 50411, Tartu
  • Institute of Dentistry
    Faculty phone: 
    (+372) 731 9856
    Faculty address: 
    Raekoja plats 6, 51003, Tartu
  • Institute of Clinical Medicine
    Faculty phone: 
    (+372) 737 5323
    Faculty address: 
    L. Puusepa 8, 51014, Tartu, Eesti
  • Institute of Family Medicine and Public Health
    Faculty phone: 
    (+372) 737 4190
    Faculty address: 
    Ravila 19, 50411 Tartu
  • Institute of Sport Sciences and Physiotherapy
    Faculty phone: 
    (+372) 737 5360
    Faculty address: 
    Jakobi 5-205, 51014, Tartu
Faculty of Science and Technology
Faculty phone: 
(+372) 737 5820
Faculty address: 
Vanemuise 46-208, 51014, Tartu
  • Institute of Computer Science
    Faculty phone: 
    (+372) 737 5445
    Faculty address: 
    J. Liivi 2, 50409, Tartu
  • Estonian Marine Institute
    Faculty phone: 
    (+372) 671 8902
    Faculty address: 
    Mäealuse 14, 12618, Tallinn
  • Institute of Physics
    Faculty address: 
    W. Ostwaldi Str 1, 50411, Tartu
  • Institute of Chemistry
    Faculty phone: 
    (+372) 737 5261
    Faculty address: 
    Ravila 14a, 50411, Tartu
  • Institute of Mathematics and Statistics
    Faculty phone: 
    (+372) 737 5860
    Faculty address: 
    J. Liivi 2, 50409, Tartu
  • Institute of Molecular and Cell Biology
    Faculty phone: 
    (+372) 737 5011
    Faculty address: 
    Riia 23, 23b-134, 51010, Tartu
  • Institute of Technology
    Faculty phone: 
    (+372) 737 4800
    Faculty address: 
    Nooruse 1, 50411, Tartu
  • Institute of Ecology and Earth Sciences
    Faculty phone: 
    (+372) 737 5835
    Faculty address: 
    Vanemuise 46, 51014, Tartu
Institutions
Support Units
  • Administrative Office
    Faculty phone: 
    (+372) 737 5606
    Faculty address: 
    Ülikooli 18a, 51014, Tartu
  • University Office in Tallinn
    Faculty phone: 
    +372 737 6600
    Faculty address: 
    Teatri väljak 3, 10143 Tallinn
  • Estates Office
    Faculty phone: 
    (+372) 737 5137
    Faculty address: 
    Ülikooli 18a, 51014, Tartu
  • Finance Office
    Faculty phone: 
    (+372) 737 5125
    Faculty address: 
    Jakobi 4, 51014, Tartu
  • Information Technology Office
    Faculty phone: 
    (+372) 737 6000, arvutiabi: 737 5500
    Faculty address: 
    Ülikooli 18a, 51014, Tartu
  • Internal Audit Office
    Faculty address: 
    Ülikooli 17-114, 51014, Tartu
  • Lifelong Learning Centre
    Faculty phone: 
    (+372) 737 5620
    Faculty address: 
    Ülikooli 18, ruumid 234-243, 50090, Tartu
  • Marketing and Communication Office
    Faculty phone: 
    (+372) 737 5687
    Faculty address: 
    Ülikooli 18, ruum 210, 50090, Tartu
  • Office of Academic Affairs
    Faculty phone: 
    (+372) 737 6215
    Faculty address: 
    Ülikooli 18, 50090, Tartu
  • Office of Research and Development
    Faculty phone: 
    (+372) 737 6192
    Faculty address: 
    Lossi 3, III korrus, 51003, Tartu
  • Human Resources Office
    Faculty phone: 
    (+372) 737 5145
    Faculty address: 
    Ülikooli 18, rooms 302 and 304, 50090, Tartu
  • Rector's Strategy Office
    Faculty phone: 
    (+372) 737 5600
    Faculty address: 
    Ülikooli 18, 51014, Tartu
  • Student Council
    Faculty phone: 
    (+372) 737 5400
    Faculty address: 
    Ülikooli 18b, 51014, Tartu
Other Units
  • University of Tartu Academic Sports Club
    Faculty phone: 
    +372 737 5371
    Faculty address: 
    Ujula 4, 51008 Tartu
  • Tartu Student Village
    Faculty phone: 
    +372 740 9959
    Faculty address: 
    Narva mnt 25, 51013 Tartu
  • Tartu Students’ Club
    Faculty phone: 
    +372 730 2400
    Faculty address: 
    Kalevi 24, 51010 Tartu
  • University of Tartu Press
    Faculty phone: 
    +372 737 5945
    Faculty address: 
    W. Struve 1, 50091 Tartu
  • Tartu University Hospital
    Faculty address: 
    L. Puusepa 1a, 50406 Tartu
  • University of Tartu Foundation
    Faculty phone: 
    +372 737 5852
    Faculty address: 
    Ülikooli 18, 50090 Tartu
  • View all other units

Contacts of UT units

Faculty of Arts and Humanities
Faculty phone: 
(+372) 737 5341
Faculty address: 
Jakobi 2 - 116-121, 51014, Tartu
  • Institute of History and Archaeology
    Faculty phone: 
    (+372) 737 5651
    Faculty address: 
    Jakobi 2, 51003, Tartu
  • Institute of Estonian and General Linguistics
    Faculty phone: 
    (+372) 737 5221
    Faculty address: 
    Jakobi 2, 51014, Tartu
  • Institute of Philosophy and Semiotics
    Faculty phone: 
    (+372) 737 5314
    Faculty address: 
    Jakobi 2, III, rooms 309-352, 51014, Tartu
  • Institute of Cultural Research and Arts
    Faculty phone: 
    (+372) 737 5223
    Faculty address: 
    Ülikooli 16, 51003, Tartu
  • School of Theology and Religious Studies
    Faculty phone: 
    (+372) 737 5301
    Faculty address: 
    Ülikooli 18-310, 50090, Tartu
  • College of Foreign Languages and Cultures
    Faculty address: 
    Lossi 3, 51003, Tartu
  • Viljandi Culture Academy
    Faculty phone: 
    (+372) 435 5232
    Faculty address: 
    Posti 1, 71004, Viljandi
Faculty of Social Sciences
Faculty phone: 
(+372) 737 5957
Faculty address: 
Lossi 36, 51003, Tartu
  • Institute of Education
    Faculty phone: 
    (+372) 737 6440
    Faculty address: 
    Salme 1a, room 29, 50103, Tartu
  • Johan Skytte Institute of Political Studies
  • School of Economics and Business Administration
    Faculty phone: 
    (+372) 737 6310
    Faculty address: 
    Narva mnt 4-A315, 51009, Tartu
  • Institute of Psychology
    Faculty phone: 
    (+372) 737 5902
    Faculty address: 
    Näituse 2, 50409, Tartu
  • School of Law
    Faculty phone: 
    (+372) 737 5390
    Faculty address: 
    Näituse 20, 50409, Tartu
  • Institute of Social Studies
    Faculty phone: 
    (+372) 737 5188
    Faculty address: 
    Lossi 36, 51003, Tartu
  • Narva College
    Faculty phone: 
    (+372) 740 1900
    Faculty address: 
    Raekoja plats 2, 20307, Narva
  • Pärnu College
    Faculty phone: 
    (+372) 445 0520
    Faculty address: 
    Ringi 35, 80010, Pärnu
Faculty of Medicine
Faculty phone: 
(+372) 737 5326
Faculty address: 
Ravila 19, 50411, Tartu
  • Institute of Biomedicine and Translational Medicine
    Faculty phone: 
    +(372) 737 4210
    Faculty address: 
    Biomeedikum, Ravila 19, 50411, Tartu
  • Institute of Pharmacy
    Faculty phone: 
    (+372) 737 5286
    Faculty address: 
    Nooruse 1, 50411, Tartu
  • Institute of Dentistry
    Faculty phone: 
    (+372) 731 9856
    Faculty address: 
    Raekoja plats 6, 51003, Tartu
  • Institute of Clinical Medicine
    Faculty phone: 
    (+372) 737 5323
    Faculty address: 
    L. Puusepa 8, 51014, Tartu, Eesti
  • Institute of Family Medicine and Public Health
    Faculty phone: 
    (+372) 737 4190
    Faculty address: 
    Ravila 19, 50411 Tartu
  • Institute of Sport Sciences and Physiotherapy
    Faculty phone: 
    (+372) 737 5360
    Faculty address: 
    Jakobi 5-205, 51014, Tartu
Faculty of Science and Technology
Faculty phone: 
(+372) 737 5820
Faculty address: 
Vanemuise 46-208, 51014, Tartu
  • Institute of Computer Science
    Faculty phone: 
    (+372) 737 5445
    Faculty address: 
    J. Liivi 2, 50409, Tartu
  • Estonian Marine Institute
    Faculty phone: 
    (+372) 671 8902
    Faculty address: 
    Mäealuse 14, 12618, Tallinn
  • Institute of Physics
    Faculty address: 
    W. Ostwaldi Str 1, 50411, Tartu
  • Institute of Chemistry
    Faculty phone: 
    (+372) 737 5261
    Faculty address: 
    Ravila 14a, 50411, Tartu
  • Institute of Mathematics and Statistics
    Faculty phone: 
    (+372) 737 5860
    Faculty address: 
    J. Liivi 2, 50409, Tartu
  • Institute of Molecular and Cell Biology
    Faculty phone: 
    (+372) 737 5011
    Faculty address: 
    Riia 23, 23b-134, 51010, Tartu
  • Institute of Technology
    Faculty phone: 
    (+372) 737 4800
    Faculty address: 
    Nooruse 1, 50411, Tartu
  • Institute of Ecology and Earth Sciences
    Faculty phone: 
    (+372) 737 5835
    Faculty address: 
    Vanemuise 46, 51014, Tartu
Institutions
Support Units
  • Administrative Office
    Faculty phone: 
    (+372) 737 5606
    Faculty address: 
    Ülikooli 18a, 51014, Tartu
  • University Office in Tallinn
    Faculty phone: 
    +372 737 6600
    Faculty address: 
    Teatri väljak 3, 10143 Tallinn
  • Estates Office
    Faculty phone: 
    (+372) 737 5137
    Faculty address: 
    Ülikooli 18a, 51014, Tartu
  • Finance Office
    Faculty phone: 
    (+372) 737 5125
    Faculty address: 
    Jakobi 4, 51014, Tartu
  • Information Technology Office
    Faculty phone: 
    (+372) 737 6000, arvutiabi: 737 5500
    Faculty address: 
    Ülikooli 18a, 51014, Tartu
  • Internal Audit Office
    Faculty address: 
    Ülikooli 17-114, 51014, Tartu
  • Lifelong Learning Centre
    Faculty phone: 
    (+372) 737 5620
    Faculty address: 
    Ülikooli 18, ruumid 234-243, 50090, Tartu
  • Marketing and Communication Office
    Faculty phone: 
    (+372) 737 5687
    Faculty address: 
    Ülikooli 18, ruum 210, 50090, Tartu
  • Office of Academic Affairs
    Faculty phone: 
    (+372) 737 6215
    Faculty address: 
    Ülikooli 18, 50090, Tartu
  • Office of Research and Development
    Faculty phone: 
    (+372) 737 6192
    Faculty address: 
    Lossi 3, III korrus, 51003, Tartu
  • Human Resources Office
    Faculty phone: 
    (+372) 737 5145
    Faculty address: 
    Ülikooli 18, rooms 302 and 304, 50090, Tartu
  • Rector's Strategy Office
    Faculty phone: 
    (+372) 737 5600
    Faculty address: 
    Ülikooli 18, 51014, Tartu
  • Student Council
    Faculty phone: 
    (+372) 737 5400
    Faculty address: 
    Ülikooli 18b, 51014, Tartu
Other Units
  • University of Tartu Academic Sports Club
    Faculty phone: 
    +372 737 5371
    Faculty address: 
    Ujula 4, 51008 Tartu
  • Tartu Student Village
    Faculty phone: 
    +372 740 9959
    Faculty address: 
    Narva mnt 25, 51013 Tartu
  • Tartu Students’ Club
    Faculty phone: 
    +372 730 2400
    Faculty address: 
    Kalevi 24, 51010 Tartu
  • University of Tartu Press
    Faculty phone: 
    +372 737 5945
    Faculty address: 
    W. Struve 1, 50091 Tartu
  • Tartu University Hospital
    Faculty address: 
    L. Puusepa 1a, 50406 Tartu
  • University of Tartu Foundation
    Faculty phone: 
    +372 737 5852
    Faculty address: 
    Ülikooli 18, 50090 Tartu
  • View all other units

Erasmus+ student exchange for studies: for participants

Meeting the host university's requirements

After beeing selected by UT you should follow the admission rules of the partner university who makes the final decision. UT nominates you by sending an e-mail with the relevant information or via the on-line system of the host university. Keep the nomination e-mail for the further communication with the host university. Do not expect the host university to contact you - follow the instructions available on their website or contact for further information.

UT expects everyone who are nominated to take part in the program. It's the matter of the utmost importance to inform the Erasmus Student Exchange Coordinator at International Student Service of UT (erasmus [ät] ut.ee) in case of cancelling your participation in Erasmus program. Submit an official, signed application pointing out the reasons.

Deadline

Look for the information for incoming exchange students at the website of the host university, including their deadline for you to submit the documents required. The deadlines might vary from the very end of March until July. Most of the universities have separate deadlines for candidates applying for spring semester (from September until January).

Documents to be submitted

Make sure you find the list of documents you need to submit and instructions on how to send the documents (on-line, by e-mail, via regular mail). Usually this information is available on partner university's website, section for incoming exchange/Erasmus students. With additional questions please turn directly to the host university's Erasmus Coordinator. Most common documents to be required:

  • Host university's application form;
  • Transcript of records (ask from Dean's office of the Faculty);
  • Language certificate (contact erasmus [ät] ut.ee and ask for the certificate you submitted during UT's Erasmus competition);
  • Official certificate of nomination by UT (contact erasmus [ät] ut.ee and describe what kind of document is required);
  • Learning agreement - you must follow UT's instructions and use the forms.

Name of your study area and the study area code might be asked on the forms. Usually it's expected to write the same study area agreed in the Erasmus cooperation agreement you applied within. This information is available in the lists of Erasmus partners at our website. You may also find the total list of study areas/codes used in European Union.
The institutional Erasmus code of University of Tartu is EE TARTU02. Please see the list of partners for the institutional codes of the host universities.

Signing and sending the application documents

Sometimes it's required home university to sign the student's application. Please remember - Departmental Erasmus Coordinator is the Erasmus Coordinator at the academic unit you submitted your application to during the Erasmus competition, Institutional Erasmus Coordinator is your Student Exchange Coordinator at the International Student Service. Make sure you don't mix up the application form and the learning agreement. Learning agreement can only be signed by the Dean of the Faculty, not by Coordinators and the study plan must be officially approved before signing the learning agreement. Please follow the instructions and use the study plan and learning agreement forms available here.
Sending the documents to the host university is your responsibility.

Study regulations, required amount of credits

Upon planning studies at a foreign university as an exchange student, you should bear in mind that it remains part of your studies here, i.e. studies at the University of Tartu do not stop and your performance at the foreign university affects the completion of your curriculum as well as your academic achievement. Therefore it is very important that you carefully read the provisions of the Study Regulations concerning studying abroad.

You must complete at least 15 ECTS of courses at the foreign university per semester and apply for credit transfer so that the courses are taken into account upon completing your curriculum. It’s minimum, most of the outgoing students complete more in order to be on safe side, to fulfill their study program at UT and to get the most of their studies abroad. If the requirement for incoming students of the host university is higher you must follow their rules. In case of failing exams you must take re-examination. All the courses agreed in your learning agreement must be finished, even if the amount of credits agreed is higher than the minimum required.


Please don’t hesitate to turn to Study Adviser at the Office of Academic Affairs or to Study Coordinator at your academic unit.


Agreement for subjects to be taken abroad (Learning Agreement)

Before going to study abroad you must agree the courses to be taken with the home and the host university by signing the learning agreement. Under this agreement you will also be officially registered as a student studying abroad. According to the Study Regulations of UT and to the conditions of Erasmus programme the agreement must be signed by all parties before you leave for studies abroad. Many universities ask incoming students to submit learning agreement already during the application process. Please read all the information regarding study plan and learning agreement and make sure you use our forms available on the website.

Learning agreement can only be signed by the Dean of your Faculty, not by Erasmus Coordinator. It can only be signed after the study plan is officially confirmed by the Recognition Committee of the study area. The student is registered for study abroad only after the signed learning agreement has been submitted to the Dean's Office. Learning agreement sent as scanned copy by e-mail is also accepted.

Learning agreement together with the changes to the learning agreement must match with the courses that you actually complete at the host university (transcript of records).

Living abroad, accommodation

Not all of the partner universities offer places in the student’s dormitories but they give you advice on how to find the accommodation. In order to book a place in dormitory a special application and booking commission might be asked. Housing is not covered by the host university or by the program (you may use your Erasmus scholarship to cover the expenses).


Applying for a visa, residence permit or right of residence

The procedure you should follow depends on the destination country and on your citizenship. Ask the Coordinator at your receiving university regarding the rules for registering of your right of residence or applying for visa/residence permit.


Erasmus+ grant agreement, scholarship

A maximum of one month prior to studies abroad you must come to the International Student Service for entering into Erasmus grant agreement. The grant agreement stipulates the rights and obligations of the participant, the exact period of studies abroad, amount of scholarship. The aim of the meeting is also to give you the possibility to ask your questions regarding mobility issues. Make sure you have received the letter of acceptance from the host university and your study plan has been approved by the Faculty before coming to sign the grant agreement. Learning agreement is annex to the grant agreement – the grant is meant for you to complete the courses agreed in the learning agreement. Erasmus+ student charter is another annex to the grant agreement.

Erasmus+ scholarship
The Erasmus grant is usually transferred to student’s personal Estonian bank account during 2 weeks after the agreement is signed by the student. The grant does not cover all of the expenses of studying abroad, be prepared to cover the cost of your living to a certain extent yourself. The exact levels of the monthly grants will be confirmed before the academic year starts (usually in August).

European Commission´s rates of the grants for the academic year 2016/17 (2016 application) designated for the UT students studying abroad are the following (order of the Vice Rector for Academic Affairs No 2-1.17/P2- 1763, 20.07.2016):

Group of receiving countries Countries Monthly grant

Countries with high cost of living

 

Countries with medium cost of living

Denmark, Ireland, France, Italy, Austria, Finland, Sweden, United Kingdom, Liechtenstein, Norway,

Belgium, Czech Republic, Germany, Greece, Spain, Croatia, Cyprus, Luxembourg, The Netherlands, Portugal, Slovenia, Island, Turkey

495 euros per month (30 days in month)/16,5 euros per day
Countries with low cost of living Bulgaria, Latvia, Lithuania, Hungary, Malta, Poland, Rumenia, Slovakia, Macedonia (FYROM) 435 euros per month (30 days in month)/14,5 euros per day

Higher Erasmus+ grant for students with disadvantaged background
Students who have received the needs-based study allowance or needs-based special allowance during the semester prior to study abroad or will receive it during the study abroad semester are entitled to apply for the higher financial support from Erasmus+ programme EU funds to students with disadvantaged background (200 euros top-up in month). The application together with the decision made by the Estonian Ministry of Education and Research to pay the needs-based study allowance (digitally signed) or the copy of the UT’s order to pay the need-based special allowance should be submitted to the Erasmus Student Exchange Coordinator when signing the Erasmus grant agreement or by the deadline announced by the Coordinator.

Erasmus+ additional grant for the students with special needs
Students with special needs can apply for an Erasmus+ grant for students with physical, mental or health-related conditions in addition to the regular Erasmus+ study mobility grant. In preparation of your Erasmus+ mobility, you should indicate your needs and foreseen extra costs linked to your physical, mental or health-related conditions, in order to apply for the Erasmus+ special needs support grant. Areas that could be eligible for support linked to your Erasmus+ mobility, according to individual needs, include but are not limited to: adapted accommodation, travel assistance, medical attendance, supportive equipment, adaption of learning material, an accompanying person, etc. If that could be your case please contact Erasmus Student Exchange Coordinator by explaining the special condition and costs.

Erasmus+ Estonian co-financing support
There is Estonian co-financing support available for the students participating in the Erasmus+ student mobility (2016/17 academic year 400 euros on-time payment). In order to transfer the grant we need to sign an agreement similar to the European grant agreement. There is no need to apply for this grant, we’ll sign the two agreements together.

Erasmus on-line language test and language course

The Online Linguistic Support (OLS) language assessment is mandatory for all participants with one of the following languages as the main language of instruction at the host university: German, English, Spanish, French, Italian and Dutch (with the exception of native speakers). Other languages may be added to the list in the future.

You must take the assessment twice - before and at the end of your mobility period - in order to monitor your progress in the language of mobility. The online assessment assesses your language skills - listening, reading and writing - according to the Common European Framework of Reference for Languages (CEFR). In addition, selected participants may follow an online language course to improve their competence. Assessment results do not prevent you from taking part in the mobility program, but can be used by the UT to identify the participants most in need of linguistic support. The invitation to the assessment is sent to you via OLS to your e-mail.

Changing the study abroad period

The start and end dates of your studies abroad must be agreed already in the learning agreement and in the Erasmus+ grant agreement. According to the grant agreement, the start date of the mobility period shall be the first day that you need to be present at the receiving organisation. The end date of the period abroad shall be the last day you need to be present at the receiving organisation.

Please remember to make changes to the learning agreement and apply for the changes to the grant agreement if the period of studies has changed. The application for changing the grant agreement should be submitted to the Erasmus Student Exchange Coordinator at UT no later than 1 month prior to the end date of the studies abroad agreed in the Erasmus grant agreement.

Prolongation of exchange studies for second semester

The prolongation of studies abroad within the framework of the Erasmus programme does not automatically entail the prolongation of the period covered with the scholarship. Do not forget that at least 15 ECTS credits must be acquired within a semester of studies abroad and the credits must also be transferred to the UT studies. The studies abroad must fit in the study period here and when graduating from the university you should also consider the time spent by the foreign institution on issuing learning outcomes and sending them to you – the outcomes must be transferred prior to the deletion from the matriculation register of UT to show them on the transcript of records (Diploma Supplement).

Application for prolongation – no later than a month prior to the end of the studies abroad (in accordance with the grant agreement)

Find out from the host institution whether they have their deadline for the prolongation of studies abroad (if it is earlier, follow this deadline). Just like during the initial application process, you must first obtain the official consent of UT and thereafter the approval of the foreign university.

In order to apply, submit the following documents to the Erasmus Departmental Coordinator of your specialty (through whom you applied for the programme):

  • Application for the prolongation of studies abroad;
  • Additional study plan (application for recognition of the courses of the spring semester);
  • Consent/letter of acceptance of the host institution (if already available).

An academic unit adopts a decision on the prolongation, considering the quota of the corresponding cooperation agreement (incl. in terms of the number of months), motivation of the student, plans, possibility to complete the curriculum, etc. In the event of a positive decision the Coordinator communicates an application with the consent of the unit to the Erasmus Student Exchange Coordinator at the International Student Service. The Departmental Coordinator informs the student of a negative decision.

Formalisation of prolongation

  • If the host university waits for the official consent of UT for the prolongation, let the Erasmus Student Exchange Coordinator know and send the corresponding contact details.
  • You have to formalise an amendment to the learning agreement (not a new agreement, but the changes form) on the basis of the approved additional study plan (RPL decision) under which you change the period of studies abroad and add spring courses, see the process and forms here.
  • You have to obtain a signature of a representative of the foreign institution of higher education on the amendment to the learning agreement and send the scanned version of the agreement to the Dean’s Office by e-mail.
  • An amendment to the period of studies abroad is formalised by the Dean’s Office in the SIS on the basis of the amendment.
  • If the host university wishes to receive a copy of the signed amendment to the learning agreement, ask the Dean’s Office to return it to you after signing to be able to present it to the host university yourself.
  • Submit the consent of the host university to the Erasmus Student Exchange Coordinator.
  • The Erasmus Student Exchange Coordinator contacts you to amend the period of studies abroad in the Erasmus grant agreement.
  • If the university has an opportunity to change the period covered by the grant, the Coordinator will let you know.
  • The deadline for reporting under the Erasmus programme will be postponed to the time after the total period.

Changing the list of courses to be taken

Learning agreement is not just a list of courses but an official commitment. Where necessary, you can, in the beginning of your studies abroad within 7 weeks make changes to the learning agreement. Your transcript of records and learning agreement (with the annexes) must match. More information on making the changes and the forms you must use are available here.

Finishing the studies abroad, reports

After finishing your studies abroad, within 1 month you have to submit the following documents to the Erasmus Student Exchange Coordinator at the International Student Service:

  1. Confirmation of studying at the partner university. After finishing your studies abroad the host university should confirm the fact that you studied at their institution and the actual period of studies. Please print out this form and kindly ask them to fill it out and sign. The dates confirmed by this letter are compared with the dates agreed in the grant agreement for calculating the final amount of the grant. You may submit this letter to Erasmus Student Exchange Coordinator as scanned copy by e-mail;
  2. Transcript of records. Don't forget to ask the host university to issue the official certificate of your results. Usually it's not possible for them to issue transcript before you departure and they send it to you by regular mail after all the results have been evaluated. The courses listed on transcript of records must match with the ones agreed in the learning agreement and its annexes. Please submit the copy of the transcript to your Coordinator at the International Student Service.
  3. Report on studies (on-line) and the language test (on-line). The links for the report and for the language test will be sent to you automatically via European Commission's systems Mobility tool (MT) and Online Linguistic Support (OLS).

Transferring the credits

In order to get credit for the subjects taken abroad as part of your own study programme at the University of Tartu, you should submit your transcript of records to the respective academic unit (institute/college) at UT. This is also an important requirement of the study abroad regulations of UT and the grant agreement that the credits will be transferred. The courses listed on transcript of records must match with the ones agreed in the learning agreement and its annexes.


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