Erasmus traineeship grant
Erasmus is higher-education sub-program of Erasmus+ program (2014-2020) proposed by the European Commission. Students of participating universities can study or do internship in all EU Member States as well as in Turkey, Iceland, Norway, Liechtenstein and Macedonia.
Piret Saluveer, Traineeship Coordinator
International Student Service, Ülikooli 18-134, 50090, Tartu
Office hours Monday-Thursday, 13.00- 16.00
Tel: +(372) 737 6019, e-mail: piret.saluveer [ät] ut.ee
General terms and conditions of traineeship abroad
- Student must me matriculated or recently graduated at University of Tartu (UT);
- Students must remain enrolled at UT during their entire period of traineeship abroad;
- The traineeship planned to be carried out within the Erasmus programme must be a part of one’s study programme at UT;
- Erasmus grants may be received for studying or being trained abroad totalling up to 12 months maximum per each level of study;
- The traineeship period is minimum 2 months;
- Before going abroad for the traineeship it is necessary to apply for the recognition of the traineeship abroad. Study plan with traineeship plan and training agreement are required to submit to Institute/College/School´s office;
- Student need to effect a trilateral training agreement before applying for the Erasmus grant;
- In addition to the valid health insurance, the student needs to have also accident and liability insurance in order to take part Erasmus traineeship abroad programme. In case the receiving organisation is not providing the trainee with accident or liability insurance, it is according to the Erasmus training agreement up to the student to contract insurance;
- A student's period of traineeship abroad is recognised as part of the study programme of the UT;
- Students studying in non-state-funded student places must pay 30% of their tuition fee to the UT during their traineeship abroad;
- The payment of the study allowance to students doing traineeship abroad continues unless otherwise decided by the faculty/college/institute;
- The payment of the state education loan to students studying abroad continues.
Exception for PhD students:
- traineeship abroad can be made as a practical part of doctoral thesis - ECTS for the traineeship will be recognised at atestation.
Exceptions for recent graduates:
- application for the Erasmus grant has to be submitted before graduation;
- traineeship must be carried out during the 12 months after graduating;
- traineeship is not part of the study programme and student will not get ECTS for the traineeship abroad;
- Study plan with traineeship plan are not necessary;
- recent graduate needs to find supervisor from the UT in order to get his/her consent to the traineeship by signing application and trilateral training agreement;
- it is not necessary to submit training agreement to the Institute/College/School´s office.
NB! There´s a webpage that have converged different estonian insurance companies, it can help you to find the right service and price for you www.kindlustusest.ee/student-insurance (with additional questions you can turn to Ain Niineste, +372 686 5010, +372 56 499 169, ain.niineste [ät] kindlustusest.ee). Here are some packages (at least liability and accident insurance) by EduCare World, Crystal Studies and EduCare24
You may participate more than once in the Erasmus+ programme - up to 12 months per each level of study.
How to get the Erasmus grant for traineeship abroad?
Students have to find the traineeship place on their own. You can see some recommendations for finding the internship place from here.You can take your traineeship in any company or organisation (including higher education institutions) whose area of activity or profile corresponds to the requirements set for the student's traineeship. You cannot do your traineeship in institutions of the European Union and organisations implementing programmes of the European Union.
The content of the traineeship abroad should be previously agreed on with the programme manager of your studies at UT or with the traineeship supervisor at UT and host institution. To this effect a trilateral training agreement must be entered into. You can only apply for a grant to do your traineeship abroad if the traineeship is credited in fulfilling the study programme of UT.
Exceptional are the physiotherapy students who candidate to the traineeship grant through the student exchange competition due to the contracts with partneruniversities. In this case students have to compete once a year for study exchange grant under the terms and conditions of student exchange (http://www.ut.ee/en/studies/studyabroad/erasmus/erasmus-student-exchange), but instead of learning agreement, they will submit a training agreement.
Every semester there is a deadline for submitting documents for Erasmus grant for the next semester. In autumn semester you can apply the grant for springsemester and in springsemester for the next autumnsemester or academic year.
Running grant competition for spring/summer 2016 and the next academic year 2016/17 is open until June 2016. There must be at least one month between submitting the application and documents and the beginning of traineeship abroad period.
In order to apply for a grant for a traineeship abroad, applicants must submit the following documents to the Traineeship Coordinator :
- Erasmus traineeship grant application;
- Erasmus Training Agreement and Guidelines for filling in the Training Agreement;
- Transcript of Records from UT (with an average grade; in English, original); Master's and PhD level students must also submit a Diploma Supplement (in English) on the previous study level;
-Proof of language skills, depends of the language of instruction of the traineeship (all international tests or tests taken in Estonia, including that of the UT Language Centre) ); or a certificate which proves the required level of language; NB! The states exam is not a sufficient proof!)
Training agreement sent by e-mail is accepted.
The Erasmus grant
The Erasmus grant agreement
Before going abroad, you should enter into an Erasmus programme grant agreement with the UT. Under this agreement, students undertake to do the traineeship at the foreign university or other institution during the period set out in the agreement and to submit written confirmation from the partner university of their traineeship achievements. The agreement also stipulates the amount of the grant. In the event that students fail to perform their obligations under the agreement, the university is entitled to demand repayment of the grant and cancel the traineeship period.
The Erasmus traineeship grant does not cover all of the expenses of working abroad. The grant is first and foremost meant to cover your travel costs and the gap in living standards in different countries. Be prepared to cover the cost of your traineeship to a certain extent yourself. The university will transfer your grant to your (Estonian) bank account immediately prior to the traineeship period (usually within two weeks of you signing the grant agreement). The size of the grant is determined separately each year and the exact size of the grant is not known at the time the competition is going on. NB! The host institutions do not offer free accommodation!
European Commission´s rates of the grants for the academic year 2015/16 designated for the UT students doing traineeship abroad are the following (order of the Vice Rector for Academic Affairs No 2-1.17/P2-2248, 18.08.2015):
|Group of receiving countries||Countries||Monthly grant|
|Countries with high and medium cost of living||Denmark, Ireland, France, Italy, Austria, Finland, Sweden, United Kingdom, Liechtenstein, Norway, Belgium, Czech Republic, Germany, Greece, Spain, Croatia, Cyprus, Luxembourg, The Netherlands, Portugal, Slovenia, Island, Turkey||595 euros per month (30 days in month)/19,83 euros per day|
|Countries with low cost of living||Bulgaria, Latvia, Lithuania, Hungary, Malta, Poland, Rumenia, Slovakia, Macedonia (FYROM)||535 euros per month (30 days in month)/17,83 euros per day|
Erasmus on-line language test and language course
The Online Linguistic Support (OLS) language assessment is mandatory for all participants with one of the following languages as the main language of instruction at the host university: German, English, Spanish, French, Italian and Dutch (with the exception of native speakers). Other languages may be added to the list in the future.
You must take the assessment twice - before and at the end of your mobility period - in order to monitor your progress in the language of mobility. The online assessment assesses your language skills - listening, reading and writing - according to the Common European Framework of Reference for Languages (CEFR). In addition, selected participants may follow an online language course to improve their competence. Assessment results do not prevent you from taking part in the mobility program, but can be used by the UT to identify the participants most in need of linguistic support. The invitation to the assessment is sent to you via OLS to your e-mail.
Back at the University of Tartu
After returning to Tartu, you have to submit the following to the International Student Service within 1 month of the expiry of the agreement:
- Traineeship certificate, setting out the length of your traineeship period with the respective dates and short evaluation (written by your supervisor in host organisation, copy); and
- EU- survey report (the link is sent to the e-mail);
- OLS II language test (the link is sent to the e-mail).
In order to credit the traineeship made abroad as part of your own study programme at the University of Tartu, you should submit the report or other practical training results to your traineeship supervisor, the grade or result for the internship course will be written to the Traineeship plan (Annex of the Study plan) and the institute/college will transfer the ECTS to your curriculum. This is also an important requirement of the traineeship abroad regulations of UT and the grant agreement that the traineeship subject credits will be transfered and shown on your diploma (akadeemiline õiend).
If you need any further information on Erasmus programme, you are always welcome to contact the International Student Service.