Erasmus traineeship grant
The Erasmus programme includes all EU Member States as well as Turkey, Iceland, Norway, Liechtenstein, Switzerland and Croatia. The academic units of the university have entered into many bilateral agreements on student exchange with higher education institutions across Europe as part of it. The main activity under the Erasmus programme is student mobility with the aim of studying at a partner higher education institution i.e. student exchange or to do a traineeship abroad in a higher education institution, company, research centre or training centre.
General terms and conditions of traineeship abroad
- Student must me matriculated at University of Tartu (UT).
- Students must remain enrolled at UT during their entire period of traineeship abroad.
- It is possible to do traineeship abroad under the Erasmus programme only once; in addition, students can apply for support in order to study in a country participating in the Erasmus programme.
- The traineeship planned to be carried out within the Erasmus programme must be a part of one’s study programme at UT.
- The traineeship period can last from 3-5 months, but no less than 3 months.
- Student need to effect a trilateral training agreement before applying for the Erasmus grant and register yourself as a student doing traineeship abroad in Dean´s Office of your Faculty.
- A student's period of traineeship abroad is recognised as part of the study programme of the UT.
- Students must sign a learning agreement before studying abroad and submit it to the Dean's office in order to be registered as a student studying abroad.
- Students studying in non-state-funded student places must pay 30% of their tuition fee to the UT during their traineeship abroad.
- The payment of the study allowance to students doping traineeship abroad continues unless otherwise decided by the faculty/department/institute.
- The payment of the state education loan to students studying abroad continues.
How to get the Erasmus grant for traineeship abroad?
Students have to find the traineeship place on their own. You can take your traineeship in any company or organisation (including higher education institutions) whose area of activity or profile corresponds to the requirements set for the student's traineeship. You cannot do your traineeship in institutions of the European Union, organisations implementing programmes of the European Union or national diplomatic missions (embassies, cultural centres, etc.).
The content of the traineeship abroad should be previously agreed on with the programme manager of your studies at UT or with the traineeship supervisor at UT and host institution. To this effect a trilateral training agreement must be entered into. You can only apply for a grant to do your traineeship abroad if the traineeship is credited in fulfilling the study programme of UT.
Exceptional are the physiotherapy students who candidate to the traineeship grant through the student exchange competition due to the contracts between Faculty of Sports and partneruniversities. In this case students have to compete once a year for study exchange grant under the terms and conditions of student Exchange (http://www.ut.ee/en/studies/studyabroad/erasmus/erasmus-student-exchange), but instead of learning agreement, they will submit a training agreement.
The traineeship period can last from 3-5 months. The amount of the support is around EUR 400 per month, plus a one-off travel allowance depending on your destination.
Every semester there is a deadline for submitting documents for Erasmus grant for the next semester. In autumn semester you can apply the grant for springsemester and in springsemester for the next autumnsemester or for academic year.
Deadline for the grant applications for autumn and spring semester 2013/2014 and also for summer 2013 is 7 of June 2013! Please note that traineeship in summer 2013 have to end at the latest in september 2013.
In order to apply for a grant for a traineeship abroad, applicants must submit the following documents to the Traineeship Coordinator :
- Erasmus traineeship grant application for summer 2013; Erasmus traineeship grant application for autumn or spring semester 2013/2014;
- training agreement for summer 2013; training agreement for autumn or spring semester 2013/2014;
- transcript of records from UT (with an average grade; in English); Master's and PhD level students must also submit a Diploma Supplement (in English) on the previous study level;
-certificate indicating command of the language of instruction of the foreign university (all international tests or tests taken in Estonia, including that of the UT Language Centre) ); or a certificate which proves the required level of language; NB! The states exam is not a sufficient proof!)
The documents being submitted have to be on paper and signed.
The Erasmus grant
The Erasmus grant agreement
Before going abroad, you should enter into an Erasmus programme grant agreement with the UT. Under this agreement, students undertake to do the traineeship at the foreign university or other institution during the period set out in the agreement and to submit written confirmation from the partner university of their traineeship achievements. The agreement also stipulates the amount of the grant. In the event that students fail to perform their obligations under the agreement, the university is entitled to demand repayment of the grant and cancel the traineeship period.
Grant
The Erasmus traineeship grant does not cover all of the expenses of working abroad. The grant is first and foremost meant to cover your travel costs and the gap in living standards in different countries. Be prepared to cover the cost of your traineeship to a certain extent yourself. The university will transfer your grant to your (Estonian) bank account immediately prior to the traineeship period (usually within two weeks of you signing the grant agreement). The subsistence allowance is EUR 340-550 per month, plus a one-off travel allowance depending on your destination (EUR 70-600). The size of the grant is determined separately each year. The exact size of the grant is not known at the time the competition is on. NB! The host institutions do not offer free accommodation!
Back at the University of Tartu
After returning to Tartu, you have to submit the following to the International Student Service within 1 month of the expiry of the agreement:
- extract of the practical training results (written by your supervisor in host organisation, copy);
- confirmation of studying at the partner university, setting out the length of your study period with the respective dates (original); and
- traineeship report (ask the form by e-mail egle [dot] rummel [ät] ut [dot] ee).
In order to credit the traineeship made abroad as part of your own study programme at the University of Tartu, you should submit the extract of the practical training results to your traineeship supervisor. This is also an important requirement of the traineeship abroad regulations of UT and the grant agreement that the traineeship subject credits will be transfered and shown on your diploma (akadeemiline õiend).
If you need any further information on Erasmus programme, you are always welcome to contact the International Student Service.
Egle Rummel
Traineeship Coordinator
International Student Service, Küütri 2-217, Tartu
Office hours Monday-Thursday, 13.00- 16.00
Tel: +(372) 737 6019, e-mail: egle [dot] rummel [ät] ut [dot] ee