Study plan and learning agreement
Applying for the recognition of the courses (Study plan)
Before going abroad for exchange or just as a visiting student, you need to have the suitability of the subjects, planned to be studied in a foreign university, assessed for the study programme at the University of Tartu.
For that you need to submit:
- a study plan to the academic unit (institute/college) along with
- an annex to study plan specifying the subjects to be studied abroad and where these fit in your UT study programme.
You need to add content descriptions of the subjects to be studied abroad to your study plan. You can get information of the subjects taught in the foreign university from the website of the host institution or its contact person (e.g. International Students Coordinator). The VÕTA (RPL - Recognition of Prior Learning) committee of the respective Faculty will review the study plan and make a decision within 14 days after the submission of the application, approving your application in full or in part or rejecting it.
Please contact VÕTA advisors in Faculty for further information (this page is in Estonian).
Signing a learning agreement
You must sign a learning agreement on the basis of the confirmed study plan.
Learning agreement forms:
- learning agreement for students taking up studies in a foreign university via the Erasmus programme (NEW form!);
- learning agreement for students taking up studies in a foreign university via other channels (incl. summer schools).
Formalisation of a learning agreement
The learning agreement is signed as follows:
- the student draws up the learning agreement and signs it;
- the student submits the agreement for signature to the Dean of the Faculty (enclosing the approved study plan that will remain with the Dean's office);
- the student sends the agreement to the foreign/hosting university for signature;
- the student submits the agreement signed by the foreign university to the Dean's office before the study abroad period starts (retaining the other copy so it can be taken to the foreign university and possible amendments can be made);
- on the basis of the learning agreement, the Dean's office registers the student for study abroad;
- the learning agreement is kept in the Dean's office along with the study plan.
The student is registered for study abroad only after the signed learning agreement has been submitted to the Dean's office. Learning agreement sent by fax or e-mail is also accepted.
Making changes in the learning agreement
Where necessary, you can, in the beginning of your studies abroad when the subjects to be studied and the timetable have become clear, make changes to the learning agreement. Make sure you are following the special conditions and deadlines of the mobility program you are participating in.
1. Adding subjects to the learning agreement
If the student would like to study more subjects than planned in the initial learning agreement:
- The student submits to the VÕTA (RPL) committee an additional study plan, i.e. an application containing only the subjects to be added;
- the VÕTA (RPL) committee of the academic unit will make a decision within 14 days after the submission of the application, approving the application in full or in part or rejecting it;
- the faculty informs the student studying abroad of the decision of the VÕTA (RPL) committee by e-mail (e.g. sending the study plan to the student in scanned form);
- on the basis of the approved additional study plan the student draws up the changes to the original proposed learning agreement.
Learning agreement annex forms:
- changes to the learning agreement (Erasmus+ programme) - must be formalized within 7 weeks starting from the beginning of studies abroad (agreed in the learning agreement); in case of 2 semesters the changes concerning 2nd semester must be formalized within 7 weeks starting from the beginning of the 2nd semester (NEW form!);
- changes to the learning agreement (other programmes).
Formalisation of the changes in the learning agreement:
- the student asks the foreign university to sign the changes to the original proposed learning agreement;
- the student sends changes to the original proposed learning agreement as scanned copy by e-mail to the Dean's office;
- the changes to the original proposed learning agreement and the additional study plan are kept in the Dean's office.
2. Cancelling subjects in the learning agreement
If the student wishes to cancel participation in (a) subject(s) specified in the original learning agreement:
- the student draws up the changes to the original proposed learning agreement, excluding a subject from the agreement and coordinating the changes to the original proposed learning agreement as described above. NB! If you want to cancel subjects specified in the original learning agreement, you do not need to submit any additional study plan, because the change does not need to be approved by the VÕTA (RPL) committee.
NB! The learning agreement along with annexes must match the transcript of records of the studies completed abroad, i.e. the planned and the actual list of subjects must match.
Registration of subjects in the Study Information System (SIS)
As of January 1st 2016, all the grades acquired at the foreign university will be transferred as non-differentiated (pass).
After completion of the studies abroad:
- the student submits a transcript of records of the studies completed abroad to the respective academic unit (institute/college);
- the student specifies the subjects included in the approved study plan, which the student wants to have creditedas part of their study programme at UT and registered in the SIS (min. 15 ECTS/semester);
- the Faculty registers the subjects in the SIS (if the subjects specified in the transcript of records match with those specified in the study plan).
Students participating in the Erasmus programme have also to submit the copy of "Transcript of Records" to the International Student Service. More information: Erasmus student exchange