University gradually returns to the normal organisation of work.
Below, the units have described their organisation of work starting from 18 May.
The page will be updated as needed.
Usual work continues, with some employees at the office and some working from home. Employees can be contacted by phone, e-mail or in MS Teams. Meetings should be agreed upon in advance.
Until the end of the semester, units of the Faculty of Arts and Humanities are partly working remotely. The Dean’s Office is open on Mondays, Wednesdays and Fridays from 12 to 14. All phone calls are forwarded to mobile phones. Students are advised by e-mail and phone. Certificates and transcripts are issued digitally or by mail. The movement of internal mail is ensured.
Employees whose work allows distance work will continue that. Employees dealing with customer service and printing continue to provide their services in the offices on Lossi and Struve street. All employees can be contacted by phone and e-mail.
People who want to order print and design jobs can enter the office through the door on Lossi street; we will limit the number of customers in the service space.
Book sales will continue in the e-shop and it will not be possible to buy books in the office on Struve street as yet. If you want to pick up ordered books from the office, agree on that in advance by e-mail or phone.
The Dean’s Office is open from 18 May. If possible, contact the employees by phone and e-mail.
The Dean’s Office is working from the office from 18 May. Students are advised by e-mail and phone.
Biomedicum (the Dean’s Office, Institute of Biomedicine and Translational Medicine, Institute of Family Medicine and Public Health) will be closed for students until the end of the semester. In the case of study activities that must be carried out in the building, the secretary of Biomedicum opens the doors for a particular limited time. Employees can access the rooms using their staff card or access card.
The library of Biomedicum communicates with students by e-mail and phone. To borrow books, contact the library in advance to agree on a time when you can go to pick up the books.
The buildings of the Institute of Dentistry, Institute of Pharmacy, Institute of Clinical Medicine and Institute of Sport Sciences and Physiotherapy remain closed for visitors and only the employees can enter. Communication with students takes place by e-mail and phone. Students may enter the buildings only for study activities that must take place in the study buildings. The institutes will provide more detailed information on that.
The services of the Human Resources Office continue as usual.
We ask everybody to prefer digital channels (including the digital signing of employment contracts) and avoid direct contact as much as possible. If meeting in person is indeed necessary, agree on that in advance.
All training courses organised by the Human Resources Office take place online for the time being. See the information about the training courses in the intranet and information on the courses organised and planned by academic developers on the UT web site.
The Postal Service is open daily and the internal post service operates between the buildings based on the usual schedule. The transport of (returned) books is suspended until the autumn semester.
The Archive (Vahi 7) is open on Tuesdays. On Thursdays, the chief archivist is present at the Postal Service from 10.30 to 10.40. Please inform her of your intended visit in advance.
In questions concerning the document management system and administrative procedures, contact us by phone, e-mail and MS Teams, as usual. There will be at least one employee present at the office (Ülikooli 18a).
Legal service is available by phone (737 6106) and e-mail (eve.pehter [ät] ut.ee);
The secretary of the Administrative Office can be contacted by phone (737 6302) and e-mail (eve.lember [ät] ut.ee).
Drivers of the Rector’s Office are ready for service.
Most of the services of the Finance Office continue as usual as they did during the emergency situation: partly at the office and partly from home.
We ask everybody to continue preferring digital channels (unless it is not possible to sign documents digitally). If you need to meet in person, make sure to agree on that in advance.
The cashier’s office will remain closed for the time being. If you need to do cash transactions, agree on that in advance.
In May, the Dean’s Office partly continues distance work. The movement of internal mail is ensured. From the beginning of June, the Dean’s Office will be open from 9 to 16. Students are advised by e-mail and phone. Visiting and exchange students who need certificates and transcripts should let us know two working days in advance.
From 18 May, the Marketing and Communication Office is partly back at the office in the main building and partly working from home. As during the emergency situation, work continues as usual. Employees can choose whether to work from home or at the office. All employees can be contacted by phone, e-mail or in MS Teams. To organise a meeting, please let us know in advance.
The Office of Academic Affairs is partly working from the office and partly from home. All employees can be contacted by phone, e-mail or in MS Teams. Face-to-face meetings must be agreed in advance.
The Counselling Centre advises students online until 14 June. For contacts, see https://www.ut.ee/en/counselling. From 15 June, the Counselling Centre is open as usual: Mon–Fri 9–12 and 13–16.
The Study Abroad Centre supports foreign students and students going abroad by e-mail and phone until the end of June. Appointments must be agreed in advance. Contacts: https://www.ut.ee/en/studies/contact-us.
Student Admissions replies to applicants’ inquiries by e-mail and phone until the end of June. Appointments must be agreed in advance. Contacts: https://www.ut.ee/en/studies/contacts. Admission applications to degree studies are submitted in SAIS, supporting documents can be submitted on business days from 18 June to 3 July from 12–15 in room 140 of the main building.
Graduation documents can be collected from the Office of Academic Affairs from Mon–Fri 9–12 and 13–16 (Jakobi 1, entrance from the courtyard of the main building). This year’s graduates can collect the documents from 2 July. Contact: diplom [ät] ut.ee.
See also the information on the reorganisation of work from 16 March.