New in Study Regulations starting from academic year 2021/2022
Starting from the new academic year there are some changes in study regulations:
- The beginning and end of semesters, and other important deadlines of studies, incl. the beginning of registration to courses and the date of publishing the course information, will be established in the academic calendar in future.
- The information compiled for each semester when a course is taught, formerly called the “syllabus”, will be called a version of the course. This will combine all information concerning the course.
- More than earlier, the regulations emphasise the possibility of establishing a longer period than two weeks to cancel the registration to the course in the version of the course. Depending on the specifics of the course, the teaching staff can set a stricter or a more lenient deadline, but the period must not be shorter than 10% of the duration of contact learning.
- Contact learning will also include teaching and studies occurring in real time by means of two-way audio and video communication.
- A provision has been added in the chapter of organisation of assessment, which stipulates that assessment and settlement of later disputes must follow the good practice that assessment is fair, unbiased and supportive of learning.
- Assessment in a course may be organised as final assessment (for example, an exam), continuous assessment (various assignments performed during the semester) or a combination of both (for example, homework and exam).
- For final assessment, the regulations now give an additional right to offer only one time for regular assessment, if it is justified. This springs from the need to treat students equally in courses where final assessment is organised as a test or an assignment of which it is complicated to create several versions of the same difficulty level, or in courses assessed by means of groupwork or a creative assignment. This exceptional restriction must be clearly communicated to students at the time of registration to the course.
- In the case of continuous assessment, the lecturer in charge can decide whether students can resit parts of the assessment. Such information is given in the course information.
- Members of teaching staff may withdraw from assessing a student, if they feel they cannot ensure objective assessment of the student due to a conflict of interest. In this case, the vice dean for academic affairs appoints another assessor or forms a committee for assessment.
- The university has the right to monitor assessment by means of electronic surveillance equipment managed by the university. If surveillance is needed only for monitoring an exam, the study regulations provide that such recordings are destroyed by the beginning of the following semester at the latest.
- Ceremonies are public events and may be recorded without asking for consent from the participants. To record a thesis defence, the consent of participants is required.
- The university sends information to students via two official communication channels – the study information system and the university’s email address. Both teaching staff and students should avoid using personal email addresses for study-related communication.
- Students with special educational needs are entitled to ask for adaptations in studies. In this case, the student contacts the special needs adviser of the counselling centre, who prepares a list of recommended adaptations for the teaching staff to consider. The basis for making any adaptations is that the teaching staff member considers it possible to make the adaptations, and is informed of the need in a timely manner (that means, not immediately before the exam or after the deadline for submitting homework) and, due to special needs, achievement of the learning outcomes is not possible in any other way.
- The goal has been set to respond more consistently to incidents of academic fraud. To harmonise the procedure for handling cases of academic fraud, it will be mandatory to form a committee for handling cases of fraud on the level of the faculty or the institute. The Study Regulations have pointed to the good practice of serving as a model of honest and fair behaviour and not accepting academic fraud. Every person who discovers a case of fraud may contact the respective committee.
- Giving a warning to a student is added to the means of responding to fraud. Therefore, there will be three levels of responding to fraud: warning, reprimanding, and deletion from matriculation register. Members of teaching staff who have identified fraud in their course can give a warning to the student.
- The deadlines for appealing an academic decision have been changed. The student will now have three working days instead of the earlier two days to contest a decision made at thesis defence, and five working days instead of the former three to contest other decisions concerning the organisation of studies.
- At the last stage, the student may file a written appeal to the appeal committee about the violation of procedures, but the committee may refuse to review the appeal of a positive grade.
- As of the new academic year, applying for RPL is generally for a fee, except in case the degree courses or continuing education courses have been passed at the UT after the study information system was created in 2001, or if an assessment of compliance with the admission requirements is requested. The fee for reviewing RPL applications is set together with other study fees and as of 2021/2022 academic year, it will be 10 euros for each credit applied for. Learning outcomes that have been obtained elsewhere are taken into account without an RPL application, i.e. free of charge, based on a study plan and the doctoral student’s individual plan.
The new regulations now also include the provisions of three former bylaws – Conditions and Procedure for Recognition of Prior Learning and Professional Experience (RPL) in Degree Studies, the procedure for establishing the fee for reviewing RPL applications, and the Procedure for Publication of Graduation Theses and Dissertations. Because new Regulations for Doctoral Studies were adopted, the provisions concerning doctoral study have been left out of the Study Regulations. However, in matters that are not regulated by the Regulations for Doctoral Studies, the Study Regulations will also remain in effect for doctoral students.
All these changes will take effect from August 30, 2021.