Course Registration and Examinations
- Registration deadlines for visitng students: two first weeks of semester
Degree-seeking students and visiting/exchange students who arrive in autumn: two first weeks of autumn semester (September)
- Visiting/exchange students arriving for the spring semester: two first weeks of spring semester (February)
Registration for courses and examinations
New international students must register for courses chosen within two weeks of the beginning of a semester. The courses registered make up the student’s study plan for the current semester. Starting from the 2nd semester, the student has to register for courses by the beginning of the semester.
All students must register for courses in the Study Information System (SIS or ÕIS in Estonian). If you fail to register for some reason, please contact the dean’s office of the faculty teaching the course.
For registration to courses in SIS (www.ut.ee/en/studies/study-regulations/system) one must have a username and password which would be sent to all new students by email before the beginning of a semester. The visiting /exchange students starting in September will have their login data sent in August (III week) and those starting in February should receive their login data in January (II week). If you have not received your username, please contact your coordinator at UT. You can always ask your tutor for help with registration. Degree seeking students will get their login data at the beginning of a semester, not in advance.
Some basic instructions to make registration for courses easier:
- Use your username and password to log into the Study Information System.
- In order to register for courses select “Registration for courses and exams”.
- Choose the correct academic year and semester and click on “Add courses".
- The same layout will appear as given below.
- When the results appear, tick the course you wish to register for and click on “Register for courses selected”.
- If you wish to register for another course, repeat the procedure.
- In case you do not get any results or get too many, make sure that you have followed the instructions correctly and that there are no mistakes either in the numerical course code, a word in course title or any other fields.
- It is just as easy as that!
Exchange and visiting students
The exams can be held in December, but most of them are held throughout January, so keep that in mind. Make sure to check upon exam dates before booking your flights to leave Estonia.
International exchange and visiting students cannot register to the English-taught courses of Open University, thus if there is an abbreviation “OU” in the Study Information System, the course is not open for registration for international students.
At the end of the semester you will receive an official document from the dean’s office, with credits and grades, to be taken to your university – Transcript of Academic Records. The transcripts are issued by the dean’s office a student is registered to.
Dean’s office will send you the transcript by post to the address which is in the Study Information System. The transcripts will not be sent by post unless student asks for that.
Students of the intensive Estonian language course
In addition to SIS, students can register for language courses at the Language Centre. A timetable will be provided at the Orientation Course. The first meeting for intensive language courses will be announced at the Orientation Course.
Detailed guidelines for registration
On the main page of the registration module you will see the academic year, the semester and the list of the courses and examinations for which the student has already registered.
In order to register for a new course click the "Add courses" button on the main page of the module. A search form will be displayed on the screen. You can search for courses according to the courses in your curriculum, also on the basis of schedule, courses or the time when the courses are taught. Please double-check the academic year and the semester on which the course is taught. Click "Search".
You will now see a list of courses that are open to registration. The courses for which you have already registered, will not be included in the list. The list will provide you with the following data for every course:
• course code,
• title, credits, study form of the course
• times when the course is taught and the schedule related to the course,
• dates of opening and closing registration for the course,
• specification on whether there are open groups,
In order to register for a course, please click the "Select" checkbox. Now click "Register for courses selected". In case there are groups opened in the course, you will also have to choose the group.
When you are trying to register to a course, the program will also check the following
• whether the student has passed the obligatory prerequisite courses,
• whether the student already has a positive result in the given course,
• whether the maximum number of participants has already been reached.
In order to cancel your registration you need to click on the "Cancel registration" link at the end of the relevant course line in the course list.
Follow similar procedures when cancelling registrations for examinations.
Registration for examinations
The prerequisite to registering for examinations is that you have registered yourself to the corresponding course before that. Once the details of the examination have been stored in the database you will see the "register for examination" link in the last column of the course list. In order to register yourself please click "register for examination". Now choose the time of the examination and click "Save".
Regulations regarding course registration and examinations
First of all, students must register to a course and by registration a student assumes an obligation to take the examination or pass/fail evaluation in the course during the semester it is taught.
Course registration for each semester has the following dates:
1. registration for spring semester - starts on December 15th and runs until the beginning of spring semester
2. registration for autumn semester - starts on May 15th and runs until the beginning of autumn semester
First year and exchange/visiting students have the first two weeks of their first semester for course registration.
The student is allowed to take the examination if he/she has registered for the course and fulfilled all the requirements necessary to take the examination. The examiner (the teaching staff member responsible or the person nominated by him/her) bears the responsibility for checking the fulfilment of the requirements established in the syllabus for allowing the student to take the examination. The syllabi are available in the Study Information System.
Times of examinations
The student must choose between two regular examination times, it is an exception if more times are given. Examinations times are fixed at the same time with timetables. Timetables of autumn semester are available in the Study Information System as of May 2, spring semester ones are available as of December 1. In order to see timetables in the Study Information System, one can access the system without UT access account.
Registration to examinations
In general, students are not required to register to an exam separately. All students who have registered to the course and have chosen one of the examination times are automatically considered for taking the exam. However, with very large students’ groups, the teaching staff member responsible for the course may ask for separate registration. In this case, students need to register themselves in the Study Information System at the latest three days before the exam is held. If there are more than 60 registered students, registration must be done at the latest three days before the first examination takes place.
If the student wishes to take a resit, registration is obligatory. The registration for the resit ends one day before the resit takes place.
An examination graded in the range from E to A is regarded as a pass. An examination graded with an F is regarded as a failure. Grades will be entered into the Study Information System within four working days after the examination takes place if the examination was taken by 50 persons; within seven working days if the examination was taken by 51-80 persons and within 11 working days if the examination was taken by more than 80 persons. Despite the number of the persons having taken the examination, the grades must be entered at the latest two working days before the resit in the respective course, but not later than by the end of the semester.
If you can not take examination
If the student does not take the exam, the note "not present" is recorded in the examination minutes. In calculating an average grade, "not present" equals to zero and one examination option is considered used. " Not present " note is annulled if the student submits a document, within 5 working days from the day the exam took place, where reason(s) of absence are given.
If you fail an examination
During one semester, the student can twice take an exam in one course (one regular exam and one resit). If both exams are graded negatively (failed), the student must register to the course and pass it once again in one of the following semesters. A resit is not obligatory if the student decides to pass the course for a second time. In one course, the student can take the exam four times maximum. After the fourth negative result in the same course, the student is exmatriculated by the end of the semester.
The rules applying to the students of Medicine are different: for details, see the Study Regulations.