Before going to study abroad, all students have to draw up a study plan and sign a learning agreement. It is important to keep in mind that if you go to study abroad for at least three months, you must complete at least 15 ECTS of courses at the foreign university per semester and apply for credit transfer so that the courses are taken into account upon completing your curriculum.
There are a few steps you must complete before and after you go to study abroad. Please read them through thoroughly and make sure you understand who is involved at each step of the process so that your study abroad experience goes as smoothly as possible.
Before going abroad for exchange or just as a visiting student, the subjects that you plan to study at your chosen foreign university must be assessed for their suitability for your study programme at the University of Tartu.
For this you must submit:
Your study plan must also include descriptions of the subjects to be studied abroad. You can get information about the subjects taught at the foreign university from the host intstitution's website or its contact person (e.g. International Students Coordinator). The VÕTA (RPL - Recognition of Prior Learning) Committee of the respective academic unit at the University of Tartu will review the study plan and make a decision within 14 days after submission of the application, approving your application in full or in part or rejecting it. The VÕTA committe does not meet in July.
Please contact VÕTA advisors in Faculty for further information.
You must sign a learning agreement on the basis of the confirmed study plan.
Learning agreement forms:
Formalisation of the learning agreement
The learning agreement is signed as follows:
The student is registered for study abroad only after the signed learning agreement has been submitted to the respective academic unit. The learning agreement can also be scanned and sent by e-mail.
If necessary, you can make changes to the learning agreement at the beginning of your studies abroad when the subjects to be studied and the timetable have become clear. Make sure you are following the conditions and deadlines specific to the mobility program you are participating in.
If the student would like to study more subjects than planned in the initial learning agreement:
Learning agreement annex forms:
Formalisation of the changes in the learning agreement:
The changes to the original proposed learning agreement and the additional study plan are kept in the respective academic unit.
If the student wishes to cancel participation in a subject specified in the original learning agreement:
NB! The learning agreement along with annexes must match the transcript of records of the studies completed abroad, i.e. the planned and the actual list of subjects must match.
As of 1 January 2016, all grades received at the foreign university will be transferred to UT as non-differentiated (pass/fail).
Students participating in the Erasmus+ programme also have to submit the copy of Transcript of Records to UT Study Abroad Centre. More information: Erasmus student exchange.
It is important that a doctoral student who goes to study abroad for at least 12 days is registered as a student studying abroad. To that end, the doctoral student must draw up a study plan and the corresponding annex, specifying the courses to be taken abroad and their position in the UT curriculum. If the aim of the studies abroad is to do research, a research plan must be drawn up and annexed to the study plan. In that case no annex regarding courses is required. At the dean’s office, the doctoral student is registered as a student studying abroad on the basis of the dean’s directive.
Note: If the doctoral student goes to study at a foreign university within a scholarship programme that requires a learning agreement or if the foreign university asks for a learning agreement, the general rules regarding the study plan and learning agreement must be followed.