The Study Information System or SIS (Õppeinfosüsteem) ÕIS is the official database for administrating and storing information related to learning and teaching at the University of Tartu. SIS enables UT members to manage information on organising study and courses, as regulated by the university. SIS is used by students, administrators, academic staff and public users (with limited access). You can log in using your UT username and password (for information on how to become a user of UT’s computer network, see p. 17) or your ID card. See also regulations governing UT’s academic life.
Students can use SIS to:
Teaching staff mainly use SIS to:
Please consult the person appointed as programme manager or your academic advisor before finalising your syllabus, to make sure that it complies with UT’s requirements. Some deadlines are in place to guarantee that information is entered and updated in SIS on time.
For courses to be taught in the upcoming academic year, syllabi need to be entered in SIS: For courses not taught in Estonian by March 1 and for courses in Estonian by April 15. For those joining UT at times outside our academic cycle, please consult your faculty/college’s academic affairs specialist for further instructions. Course schedules and topics to be covered need to be made available in SIS by May 2 for the Autumn semester and December 1 for the Spring semester. Deadlines for entering student assessment results are given below, under “Examina- tion results”. As there are quite a few deadlines to keep in mind, please consult your faculty/col- lege’s academic affairs specialist once you begin working with SIS.
To request help from the central helpdesk, please either write to ois.tugi [ät] ut.ee or call (+372) 737 6615
Assessment of students’ academic results in courses or parts of courses uses either differentiated or non-differentiated assessment. Differentiated assessment uses a six-point scale, A to F (with accompanying verbal counterparts and short definitions): A is “Excellent”; B – “Very Good”; C – “Good”; D – “Satisfactory”; E – “Sufficient”;
and F – “Insufficient”. Grades A to E are regarded as passing grades; F is a failure. In the case of non-differentiated assessment, the students are considered to have passed the course if all the requirements set forth in the syllabus have been ful- filled. Students may be given either a “Pass” or a “Fail”.
The system of credits in use (ECTS, European Credit Transfer and Accumulation System) is a cumulative calculation of credit points based on the workload of a student. It is a student-centred credit system for measuring the student’s workload. One ECTS credit corresponds to 26 hours of studies (lectures, seminars, practice, homework or independent work, assessment of learning outcomes) performed by a student.
By registering for a course, the student assumes an obligation to take the final examination or pass/fail evaluation in the course during the semester it is taught. Students are allowed to take the final exam if they have (a) registered for the course and (b) fulfilled all the requirements for taking the exam.
The examiner (the instructor responsible for the exam or person nominated by him or her) bears the responsibility for checking fulfilment of the requirements established in the syllabus for allowing the student to take the examination. Syllabi are available in the Study Information System.
Students are given a choice between two regular examination times. Only exceptionally are more exam times scheduled than two.
Examination results from A to E are regarded as passing grades. Grades must be entered into the Study Information System within four working days after the examination takes place if the examination was taken by 50 people; within seven working days in the case of 51-80 people and within 11 working days if there are more than 80 people taking the exam. Regardless of the number of people having taken the examination, grades must be entered by two working days before the resit of the examination, and no later than the end of the semester.
If the student does not appear for the examination, a “not present” note is recorded in the examination minutes. In calculating an average grade, “not present” is equivalent to zero and one examination option is used up. The “Not present” note is annulled if the student submits a document within 5 working days from the day the examination took place stating the reason(s) for the absence. During one semester, the student has the right to take the examination twice for one course (one regular exam and one resit). If both examinations earn failing grades, the student must re-register for the course and pass it again in one of the following semesters. A resit is not obligatory if the student decides to take the course for a second time. More detailed information and rules applying to students of Medicine can be found in the Study Regulations.
Academic fraud or plagiarism is taken seriously at the University of Tartu. If a student submits someone else’s ideas as his or her own without reference to the author, cheats at a final exam, or otherwise seriously violates academic norms, this is defined as academic fraud. Where a student has committed academic fraud, the Dean of the faculty is required to reprimand the student or make a proposal to the Vice Rector for Academic Affairs for the student to be deleted from the matriculation register
Read more from Study Regulations.
In the case of short-term (visiting) students, their home universities will be notified if plagiarism or academic fraud has been identified.